Even if your employee repays you in the same year or a different year, you still have to include the salary overpayment and the deduction withheld on the employee's T4 slip. The amount you have been overpaid is ($ total net amount). Template for requesting refund of overpayment? The payroll deduction to repay the overpayment shall happen over the period prescribed in the collective bargaining agreement. Posts: 10 Credits: 0. If you choose to claim an IRS refund or credit for withholding, OASI and Medicare taxes, the overpayment amount will be increased by the amount of the refund or credit. ( Please deduct the full amount of the overpayment from my next payroll payment. Overpayment Collection Process Payroll Services uses a series of three letters to employees in order to collect an overpayment. Copies of the following items Sample – Refund Demand Letter. Taking money out of an employee's pay before it is paid to them is called a deduction. March 21, 2017. ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. require an employee to pay money (eg. If you have questions about this matter or the overpayment amount, please call John Doe, Payroll Administrator, at 410-123-45678. The total amount due was $ [invoice amount], and the check amount was $ [amount], we overpaid you $ … Sample 1 - Refund Request Letter Willard Smith 3806 Jisco West Rd Jackson, Ohio 45640 DATE Worldwide Pan Company 7800 Sana Monica Lane Beverly Hills, CA 90210 Subject: Defective Pans Refund To Whom It May Concern: I bought a pot and pan set with a lifetime warranty from your company at our local department store. Write a brief letter in business format stating that according to your records, the employee was overpaid. However employers should provide notice to the employees and seek agreement in advance of any deductions. Administrator, at 410-123-4567. The refund letter sample above is simple, but includes the four essential elements of an effective refund request. Letter - REQUEST RETURN OF DUPLICATE PAYMENT. Welcome, you've arrived at an RP Emery & Associates Free Legal Document Page.
believe this overpayment entitles to a refund of the difference, <$amount>. Writing well, just like speaking well is a valuable communication skill especially when it comes to business matters. the employee – sample language is as follows: If you have questions, please ... o A request that the employee keep the employer informed about any change in the employee’s ... o Affirmatively state that the employee authorizes the employer to claim a refund for the overpayment of the employee … Payments I receive for any overtime, standby, callback, retroactive pay, etc. When to use this model recovery of overpayment letter. The preferred method of repaying a salary overpayment is through future salary reductions. a refund of overpaid Additional Medicare Tax on Form 1040, U.S. Memorandum. Most of the time this isn't allowed - for example, 'cashback' schemes. If you are a bargaining unit employee and your collective bargaining agreement contains a provision on salary overpayment, you will need to … ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. How to Handle Employee Overpayment page 2 If the issue has not been addressed by the employee by that time, a payroll employee will need to personally contact the employee either on the phone or in person in order to get a direct response related to the payment … Author: Stephen Simpson. From : The Sender's Name, Door Number and Street's Name, Area Name, City. Overpayment, as used in RCW 49.48.210, means a payment of wages for a pay period that is greater than the amount earned for a pay period.. Net overpayment, for the purposes of this section, means the amount of overpayment made to an employee, less the employee share of Social Security and Medicare payroll taxes.. Except for withholding tax, all other statements given above apply. To: From: Date: Subject: Notification of Overpayment of Wages This memorandum serves as notification of an overpayment of wages that you received and the subsequent repayment that is your responsibility. here] . We ask that you please repay $_______ within 30 days of receipt this letter so that we can clear our records of your overpayment and report correct information to the Internal Revenue Service and other agencies. Sample Overpaid Taxes Letter. Home : 415-555-0000 Cell: 415-555-0000. email@example.com „ğ7$ 8$ H$ ^„ğ 7$ 8$ H$ gdV6� Where the overpayment is significant, spreading the recovery over a period of time will help to avoid disputes. $a$ gd}é z ‡ ıı Ä Å 9 : ‹ Œ ç é ; 7 8 ¬ á â y z ı ó ı í ı ó ó æ ä ä ä Ú Ğ Î Ğ É Ã Ú ¹ ¹ ı í Date: Wed, 12/29/2010 05:55. Deductions from wages to correct an overpayment can be made in one lump sum or in a series of instalments. may also be deducted up to the remaining unpaid debt balance. ĞÏࡱá > şÿ ; = şÿÿÿ : ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿì¥Á #` ğ¿ ˆ bjbjm¥m¥ 8" Ï Ï z
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« « « « « ` ` » R « « « » « « « « ´ ´ ´ ä ˜ Ä ´ ´ ´ ˜ ´ ´ ´ u NOTIFICATION OF PAYROLL OVERPAYMENT
REPRESENTED EMPLOYEES
Date of Notice: _______________
Please sign and return this form within XX calendar days to: ________________________
Employee Name: _____________________ Employee ID Number: _____________________
Pay Period(s) of Overpayment: ________________
Overpayment Amount: $______________________*
Statement of Facts:
ELECTION TO DISPUTE: If you disagree with the Statement of Facts or the overpayment amount, you may file a grievance using the grievance procedures contained in your collective bargaining agreement. Dear Mr/Ms Surname This letter is to advise you that you have been overpaid salary for the period from ________to _________due to (reason for overpayment). Payment was for the settlement of the Date of this Notice ) to file a grievance please deduct the amount... But includes the four essential elements of an employee 's pay before it is to... Called a deduction and Street 's Name, Area Name, City the organisation Letter-Pad of overpayment... Significant, spreading the recovery over a sample letter requesting refund of overpayment from employee of time will help avoid. Name, City out of an employee 's pay before it is paid to them is called deduction. Wait to make the request, the less chance they have of success we don ’ know! 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